general information and Conditions of registration...
(registration help file)
- The Sebel-Kirkton Park is the conference venue.
- Accommodation is at the Sebel-Kirkton Park and at Peppers Guest House. The Sebel-Kirkton Park is a rural retreat-like venue out in the country. Accommodation is essential on the nights of March 24, 25 and 26.
- The Pre-Conference Imaging Workshop, begins at 12 noon on Tuesday 24th March, directly preceding the 2009 Hunter Meeting. The Imaging Workshop is held in the Hunter Room at Kirkton Park. Workshop sessions begin with a light lunch and continue through until 6:30pm. The early Shuttle leaves at 9:00am.
- The 8th Hunter Cellular Biology Meeting begins on Tuesday 24th March, with a Welcome Reception, and dinner at 7:00pm followed by the Keith Stanley Lecture, and concludes with lunch on Friday 274th March. Millennium Science are again presenting the Workshop in the main Hunter Meeting Program.
- International and interstate delegates: Please organise your travel connections to meet the Airport Shuttle. Details here
- The Program outline is posted on the website. Some submitted abstracts will be selected for oral presentation. Please register on the web site to make yourself available for selection for oral/poster presentation.
[Registration is now OPEN!]
fees...
All fees are listed in Australian dollars (AUD), and include GST
(please see extended General Information and Conditions below)
| Early-Bird Fee (on or before Friday January 16, 2009) Full Fee (after Friday January 16, 2009) |
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| Registration packages/options | Early-Bird | Full Fee |
| Scientist - full program, incl. Imaging Workshop | $590 | $640 |
| Student - full program, incl. Imaging Workshop | $515 | $545 |
| Invited Speaker - full program, incl. Imaging Workshop | $590 | $640 |
Please note that preference for on-site accommodation is given to those selecting shared accommodation
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| Exhibitor + Workshop Sponsor (main program) | $5,500 | |
| *Exhibitor - full pax +presenting in Imaging Workshop | $3,200 | |
| *Exhibitor - full program, incl. Imaging Workshop | $2,720 | $2,820 |
| Exhibitor - Acc. Staff, incl. Imaging Workshop | $690 | $730 |
| Scientist (Hunter Meeting, ONLY): | $495 | $545 |
| Student (Hunter Meeting, ONLY): | $445 | $475 |
| Invited Speaker (Hunter Meeting ONLY) | $495 | $545 |
| *Exhibitor (Hunter Meeting ONLY) | $2,100 | $2,200 |
| Exhibitor - Acc. Staff (Hunter Meeting ONLY) | $560 | $600 |
| Scientist - Imaging Workshop, ONLY: | $140 | $170 |
| Student - Imaging Workshop, ONLY: | $110 | $130 |
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| *Exhibitor: to confirm your Exhibition table, a non-refundable deposit of 50% of the fee is requested. | ||
MTCi supports responsible use of on-line credit card transactions. Suspected fraudulent activity is reported to the Federal police and the Immigration office.
Complete list of Sponsorship Options available here
On-line registration is more comprehensive and is preferred, however, Prospectus may be downloaded from the website and details faxed back to the secretariat on:
+61 2 9524 1744. HunterMeeting Sponsors' FaxBack Reply Form
2nd abstracts are accepted. Once fully registered, go to Registration on the website again - editing of existing registration and the option of a 2nd abstract (no charge) are offered.
extras...
- Tuesday MORNING Airport Shuttle (FRIDAY return) - AUD120 See below and Shuttle page
- Tuesday MORNING Airport Shuttle (SATURDAY return) - AUD120 See below and Shuttle page
- Tuesday AFTEROON Airport Shuttle (FRIDAY return) - AUD120 See below and Shuttle page
- Tuesday AFTEROON Airport Shuttle (SATURDAY return) - AUD120 See below and Shuttle page
- Exhibitor Backboard - AUD70 for a bank of 2 boards (total of 1.45m in length) Please check the box on the registration form
- TABLE-WINE™ ~ Posters & Wine $130 for selected wine and beer served from your Exhibition table during Posters & Wine on Tuesday and Wednesday evenings. Glasses on your table, and your special wine served to appreciative delegates! Only available to Exhibitors. Please check the box on the registration form
- Hot-Air Ballooning (Wednesday morning - early!) Bring camera, warm clothes, cap, warm jacket, pants, socks, appropriate footwear.
- Friday evening Dinner ticket - AUD70
- Guest's Airport Shuttle - AUD120
- Guest's Conference dinner ticket - AUD75
- Guest's Friday evening Dinner ticket - AUD70
- Accompanying person (non trade; does not include conference sessions, teas or lunches) Please check the box on the registration form
3x breakfasts, tastings and Tuesday & Wednesday dinners: AUD260.00
4x breakfasts, tastings and Tuesday & Wednesday dinners: AUD290.00
- Boutique Wine Tour: Friday afternoon AUD40.00/person for 3 hour tour
Please check the box on the registration form - Golf: A round of 9-HOLES of golf (minimum numbers apply) AUD42.00/person for 3 hours of torture or delight!! and rush back for the Friday evening Award-winning restaurant dinner...
accommodation...
Please note that preference for on-site accommodation is given to those selecting shared accommodation. Conference accommodation is booked with your registration. The Conference Hotels are the Sebel- Kirkton Park or Peppers Guest House. Includes full Hunter Country Breakfast at The Sebel-Kirkton Park.
Single Room: AUD180/person/night
Twin-share room (two people accommodated in the room) AUD:110/person/night
- Accommodation is at Kirkton Park or Peppers Guest House.
- For the purposes of shared-accommodation, the core nights of the conference are Tuesday, Wednesday and Thursday.
- Twin Room means that two delegates are accommodated in the room - you may choose your own room-sharing partner, or one can be chosen for you, same gender, same nights where possible.
- Where no other delegate requests the same accommodation nights, the room reverts to single rate for the extra nights. You will be notified after close of Early-Bird registration, if there is an additional amount to pay for accommodation falling outside the core conference nights.
- There is an intervenue shuttle for those staying at Peppers
- On Wednesday and Thursday, the Inter-Venue shuttle will operate twice daily collecting mornings from Peppers, returning after lunch, collecting again late afternoon and returning at night.
- Tuesday shuttle, returning that night and on Friday, collection in the morning. See Shuttle page
airport shuttle to/from the Hunter Meeting...
The Sebel-Kirkton Park is situated in the country. Pokolbin is 3 1/2 hours north of Sydney in the magnificent wine-growing region of the Hunter Valley.
For international /interstate travellers, please be sure to organise flights to connect with the Shuttle service. The Conference Shuttle transport or your own/hired car is essential transport. See Shuttle page
| Timetable IMAGING WORKSHOP Airport Shuttle (full details) | |
| Departure from Airport: | TUESDAY 1st APRIL, 2008 @ 9:00am, SHARP |
| leaving from the Qantas Domestic Terminal (T3) at Sydney's Kingsford Smith Airport | |
| Travelling directly to The Sebel-Kirkton Park | |
| Return to the Qantas Domestic Terminal, Sydney Airport (full details) | |
| A) | FRIDAY 4th April @ 12:45 pm |
| leaving from The Sebel-Kirkton Park, directly to Qantas Domestic Terminal (T3) | |
OR |
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| B) | SATURDAY 5th April @ 9:00 am |
| leaving from The Sebel-Kirkton Park, directly to Qantas Domestic Terminal (T3) | |
| Timetable HUNTER MEETING Airport Shuttle (full details) | |
| Departure from Airport: | TUESDAY 1st APRIL, 2008 @ 3:00pm, sharp |
| leaving from the Qantas Domestic Terminal (T3) at Sydney's Kingsford Smith Airport. | |
| If on-time, will call at Peppers for quick check-in, otherwise collect Room Keys from the Registration Desk at Kirkton Park. | |
| Return to the Qantas Domestic Terminal, Sydney Airport (full details) | |
| A) | FRIDAY 4th April @ 12:45 pm |
| leaving from The Sebel-Kirkton Park, directly to Qantas Domestic Terminal (T3), and T1 if required | |
OR |
|
| B) | SATURDAY 5th April @ 9:00 am |
| leaving from The Sebel-Kirkton Park, directly to Qantas Domestic Terminal (T3), and T1 if required | |
payment...
Payment can be on-line or by cheque. Credit cards accepted: Visa or Mastercard.
On-line payment confirmation is received immediately. When paying by cheque, you will receive acknowledgement of payment when the deposit is cleared.
Cancellations should be notified in writing to the Conference secretariat (address details below).
No refunds for cancellations received after 19th January, 2009.
Substitute delegate will be accepted - please notify the Secretariat by e-Mail/in writing of changes.
entry visas, flights to/within Australia, drivers licence...
- Everyone entering Australia is required to have valid travel documentation - visa and passport (required documents).
- If travelling from overseas, it is important that your visa application is made well in advance of anticipated travel time. Please check carefully with your travel agent to confirm all visa details.
- Location and address details for Australian Visa offices, worldwide, are listed here. Please note: Status as a conference delegate, alone, does not guarantee the issuing of a visa.
- The web site for the Department of Immigration, provides information on:
- How to apply for a Visa. Depending on your circumstance, you may apply for a Business (456) or Tourist visa.
- The Business visa has some restrictions, but is generally quicker in processing. Make sure that you note your conferencing dates clearly on your application - this will expedite the process
- ETAs - electronic visas. Certain countries ONLY (specified on the web site) may apply for these; the cost is reduced, and the application time expedited!
- Customs clearance
- Quarantine regulations and health issues
Please check the Immigration web site and also check with your travel agent
flights...
Do book yours early! International Flights to Australia fill up quickly. Early booking of Domestic Flights is also advised.
driving...
If you are driving while in Australia, these sites may be useful
- RTA (NSW), (Qld)
- Australia Travel Search website
enquiries...
Please direct all registration and accommodation enquiries to the Conference Secretariat:
huntermeeting@mtci.com.au
Magic Touch Consultancies Pty Ltd
PO Box 717, Caringbah
SYDNEY NSW 1495 Australia
TEL.: (02) 9524 1799
TEL. Int'l: +61 29524 1799
FAX: (02) 9524 1744
FAX Int'l: +61 2 9524 1744
Mobile: 0419 688 581
Mobile Int'l: +61 419 688 581
liability...
In the event of unforeseen circumstances, the Organising Committee and the Conference secretariat do not accept responsibility for loss of monies incurred by delay or cancellation of the meeting. We advise all delegates to take out personal travel insurance. All general travel and hire information on this site is provided as a service only, and flight schedules etc. should be checked directly with the service provider. The Organising committee reserves the right to change the program and to rearrange the exhibition layout, without notice.
May, 2008